Intranet Solution: Empower Internal Communication

Sibasi's Intranet solution provides a platform designed to enhance internal communication, collaboration, and information sharing within your organization. Foster a connected workplace and improve employee engagement.

Request a Demo

Overview

Our Intranet Solution empowers employees and teams by providing a centralized hub for information access and collaboration. Enhance internal communication, document management, and task tracking all in one place.

Facilitate communication across departments with secure messaging, discussion forums, and announcements. Improve internal connectivity and keep everyone informed and engaged.

Streamline document sharing and version control with a secure digital repository for important files, policies, and procedures. Ensure that your documents are accessible and up-to-date.

Access contact information and organizational charts with our employee directory. Foster teamwork and transparency within your organization.

Assign, track, and manage tasks, projects, and deadlines efficiently to boost productivity and accountability. Stay organized and ensure timely project completion.

Tailor dashboards to individual preferences with customizable options. Display relevant updates, news, and key performance indicators to keep employees informed and engaged.

Ensure data security with role-based permissions, authentication, and data encryption. Protect sensitive information and control access to your company's resources.

Foster a connected workplace with Sibasi's customizable Intranet Solution. Centralize information sharing and access, and create a cohesive corporate culture.

Enhance internal communication and collaboration across your organization. Improve employee engagement and streamline organizational processes with interactive features.

Boost productivity and create a cohesive corporate culture with our Intranet Solution. Centralize company resources and streamline processes for a more efficient workplace.

Speak to our team

What is a company intranet?

A company intranet is the internal website an organization runs for its own staff: announcements, policies and forms, the staff directory, departmental spaces, and links into the systems people use daily. Its job is to be the reliable answer to "where do I find that", so the answer stops being "ask a colleague".

Intranets have a reputation for being abandoned, and it is deserved when they are built as publishing platforms. Nobody visits a site to read news. Intranets that survive are the ones that are useful daily — the leave form, the current policy, the phone list, the room booking, the payslip, with communication carried alongside the utility rather than instead of it.

The cost of not having one is diffuse and therefore usually invisible: staff asking colleagues questions the organization has already documented, work done against a superseded policy because a newer version existed only in someone's inbox, and new joiners taking weeks to learn where things are. None of these appear as a line item, which is why intranets are underfunded relative to their return.

Key features to look for in a company intranet

Weighted towards adoption, because an unused intranet costs the same as a used one. Search quality is the single strongest predictor of whether staff come back.

1

Search that actually finds things

Full-text search across pages, documents and people, returning what a colleague would have told you. Poor search is the most common reason staff stop trying and revert to asking someone.

2

A current, authoritative policy library

One place holding the approved current version of every policy, with owners and review dates. If staff cannot trust that the version on the intranet is current, they will keep their own copies.

3

Targeted communication

Announcements aimed at a department, location or role rather than broadcast to everyone. Untargeted news is the fastest way to train staff to ignore the intranet.

4

Forms and requests that go somewhere

Leave, IT support, facilities, procurement requests submitted from the intranet into an actual workflow with a tracked status, rather than a downloadable form to print and carry.

5

A staff directory with real depth

Name, role, department, location, contact details and reporting line, kept current from the HR system rather than maintained separately and allowed to rot.

6

Departmental and project spaces

Teams needing their own area for documents and collaboration, with permissions, so the intranet serves working teams rather than only corporate communications.

7

Mobile access for staff without desks

Field staff, drivers, branch and plant employees often have no computer. If the intranet only works on a corporate desktop, a large part of the workforce is excluded from it.

Frequently asked questions about company intranets

How much does an intranet cost?

Sibasi delivers intranets from USD 1,600 for a basic deployment covering the core site, policy library, staff directory and announcements. A standard deployment is USD 15,000 adding departmental spaces, forms and workflow, and integration with HR and other systems; a premium deployment is USD 65,000 for multi-site or multi-language organizations with extensive integration and a designed information architecture. Where you already hold Microsoft 365, the platform is licensed and the cost is the build.

Should we build our intranet on SharePoint?

If you already run Microsoft 365, usually yes, and for a practical reason rather than a philosophical one: the identity, permissions, document storage and search are already there and already governed. Building elsewhere means running a second identity model and a second permissions model, and keeping the staff directory synchronized between them. A standalone product can be justified where the requirement is heavily communication-led and the organization is not on Microsoft 365.

Why do intranets fail?

Because they are launched as a publishing project and then left without an owner. Content ages, the directory drifts out of date, search degrades as unmanaged documents accumulate, and staff learn that the intranet is not reliable, at which point recovering trust is harder than building the thing was. The organizations whose intranets last name an owner with a content review cycle before launch, not after adoption falls.

Can staff without a company computer use it?

Yes, and it should be a requirement rather than an option in any organization with field, branch or plant staff. Mobile access lets employees without a desk read announcements, find a colleague, check a policy and submit a leave request from a phone. In practice these are the staff for whom the intranet makes the largest difference, because they currently have the least access to information.

How do we keep the content current?

By distributing ownership and enforcing review. Each page and policy carries a named owner and a review date, and the system prompts the owner when it falls due rather than relying on a central team to notice. Centralized content management works at launch and fails at scale, because one communications team cannot know when forty departments' procedures change.

Ready to get started with Intranet?

Let's discuss how this solution fits your organization's goals.

Talk to an Expert