ESG & Sustainability Reporting Software

ESG data, emissions and disclosure reporting on the Microsoft cloud. Microsoft Dynamics 365 Sustainability for larger organizations, and a right-sized solution for smaller ones.

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Overview

ESG software collects the environmental, social and governance data an organization already produces, turns it into figures that can be traced and defended, and reports it in the formats investors, lenders, donors, regulators and customers ask for. For most organizations the difficult part is not the report. It is finding the data, trusting it, and being able to repeat the exercise next year.

Sibasi delivers ESG on the Microsoft cloud. For larger organizations and groups, that means Microsoft Dynamics 365 Sustainability: data import from Excel templates, Power Query and manual entry, Scope 1, 2 and 3 emissions calculations with configurable emission factors, water and waste tracking, executive and topic dashboards, and external reporting templates for standards such as CSRD, GRI, IFRS S1 and S2 and SASB, with the option to add your own.

Smaller organizations rarely need the full platform and often cannot justify it. For them we deliver a right-sized ESG reporting solution instead: the indicators and frameworks that apply to you, data collection that fits how your teams already work, and reporting you can hand to a funder, lender or customer without a consultant rebuilding it each year.

In both cases the work is the same. We establish which standards and requests actually apply to you, map where each data point lives across finance, HR, procurement, operations and utilities, configure the solution, build the dashboards and reports, and train the people who own the data so that the second reporting cycle is easier than the first.

ESG reporting needs an audit trail, an owner for every number and a sign-off. It sits naturally beside board oversight in eBoard and risk and compliance in eGRC Suite, and its results can feed the impact reporting that development organizations already do in Monival.

Typical clients are companies answering ESG questionnaires from international customers or lenders, organizations reporting to investors or a parent group, NGOs and development organizations accountable to donors, and suppliers to multinationals who are being asked for emissions data for the first time.

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What is ESG software?

ESG software, also called ESG reporting software or sustainability reporting software, collects the environmental, social and governance data an organization produces, calculates what needs calculating, and turns the result into disclosures. The best known calculation is greenhouse gas emissions across Scope 1, 2 and 3, but the same tools usually also handle water, waste and workforce and governance indicators.

The distinction that matters at purchase is between a reporting document and a reporting system. A document is written once a year by whoever is available. A system holds the data, the method and the evidence all year, so that the report is an output of the work and not a separate project.

The organizations asking for it are rarely the ones who chose to. A lender adds an ESG covenant, an international customer sends a supplier questionnaire, a donor changes its reporting template, or a parent group asks for consolidated emissions. The common thread is a request with a deadline and no single place where the answers live.

Key features to look for in ESG software

Useful whether or not you end up working with Sibasi. These are the capabilities that separate a system you can report from year after year from a spreadsheet with a new name.

1

Data collection from the sources you already have

Most ESG data already exists: electricity bills, fuel records, payroll and HR figures, supplier files. The tool should take it in through templates, spreadsheet and query imports and manual entry, keep the source document attached, and show who supplied each figure. A tool that only accepts clean data moves the work back to a spreadsheet.

2

Emissions accounting across Scope 1, 2 and 3

Scope 1 is what you burn, Scope 2 is the electricity you buy and Scope 3 is everything else in the value chain. Look for documented, editable emission factors so that the number can be explained to an auditor, and for a clear path from a first estimate to a better one as supplier data improves.

3

More than carbon

Funders and lenders ask about water, waste, workforce and governance as well. A tool built only for emissions leaves the social and governance answers in a separate spreadsheet.

4

Mapping to the standards that apply to you

The same underlying data answers GRI, ISSB, CSRD and a customer questionnaire in different shapes. The tool should map data to each requirement once, show what is still missing, and let you add a custom standard for a donor or lender that has its own format.

5

An audit trail and evidence for assurance

If an assurance provider will review the report, every figure needs a source, a method, a version and a person who signed it off. Retrofitting that after the report is drafted is where most of the pain is.

6

Ownership, review and sign-off

Data is collected by many people and approved by few. Look for named data owners, a review step and a sign-off that is recorded, so that nobody is chasing numbers by email in the final week.

7

Dashboards for two audiences

Executives want a few indicators and trends. Data owners want to see what is outstanding and what changed. One reporting layer should serve both without a separate build for each.

Questions buyers ask about ESG software

What is ESG software?

ESG software gathers an organization's environmental, social and governance data, calculates the figures that need calculating, such as greenhouse gas emissions, and produces the disclosures that investors, lenders, regulators, donors and customers request. Its value is repeatability: the same data, traced to its source, answering several requests without being re-collected each time.

Do we need Microsoft Dynamics 365 Sustainability?

Not necessarily. It suits larger organizations and groups with many data sources, several entities and a formal reporting obligation. A smaller organization answering a handful of customer or donor requests is usually better served by a lighter solution scoped to those requests. We recommend on fit, and the assessment is where that decision gets made.

Which reporting standards are supported?

Dynamics 365 Sustainability includes reporting templates for standards such as CSRD, GRI, IFRS S1 and S2, SASB, ASRS and BRSR, and lets you add a custom standard. Availability and maturity differ by template, and Microsoft labels several as preview, so we confirm the current position for the standard you are required to report against before committing to it.

Is ESG the same as GRC?

No, though they overlap. ESG reporting is about disclosing performance on environmental, social and governance topics. GRC, governance, risk and compliance, is about managing risks, controls, policies and obligations. Many organizations need both, and the ESG data often feeds the risk register.

How long does an ESG implementation take?

It depends on how many standards apply, how many data sources there are and how clean the data is. We scope this in an assessment and do not quote a duration before it. The first reporting cycle is usually the longest, because that is when the data gaps surface.

Does the software make our report compliant or assured?

No. Software provides the structure, the calculations and the audit trail. Whether a disclosure is required, and whether it meets a regulator's or assurance provider's expectations, remains the organization's responsibility and, where relevant, its advisers'. We help you set up so that the evidence exists when it is asked for.

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